Ask a Travel Nurse: Should I have a travel nursing contract checklist?

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Excellent ChecksAsk a Travel Nurse Question:

Do you have a list of options that you make sure you spell out on a contract, sort of a guide or checklist to follow to make sure that all your needs, issues and concerns are spelled out within your contract?

Ask a Travel Nurse Answer:

The things that you should see reflected in a travel contract are basically anything promised to you by your company.

Obviously, your travel company is not going to write a separate contract for each assignment from scratch. It will be a standardized form with things like pay rates and housing stipends “filled in.” However, if you agree to anything outside of the elements they usually include in their contracts, you will want to have that reflected.

A basic contract should first address the basic terms and conditions of the assignment. It should state where the assignment will take place (important to check if there are more than one facility, for example, UCLA versus UCLA: Santa Monica), dates of the assignment, the shift you will work, how many hours per week, and compensation.

Compensation should include hourly rate, overtime rate, on-call rate, amount of housing stipend (or “housing provided” stipulated), and amount of travel reimbursement (and possibly license reimbursement). Do remember that if you are participating in a “tax advantage program” your hourly rate will be reflected as lower than what you will actually be making.

You will also want to see confirmation of benefits, but rather than spelling out the specifics, it may read, “medical and dental provided.”

If you agree to anything outside the ”norms,” you will want to ask your recruiter to make sure those items are also placed in the contract. For example, if you discussed needing to have a certain day off during your contract for a loved one’s birthday or even “Superbowl Sunday” then it should be written into the contract.

Ask your recruiter to send you a copy of the contract as soon as it is available. If anything needs to be corrected, insist upon having a signed, corrected contract before leaving for your assignment. If something occurs that gives you pause, and your recruiter promises to take care of the issue, you may also consider having them write that into your contract.

For example, if you were promised a one-bedroom apartment, but all the housing department was able to find was an extended-stay hotel, your recruiter might tell you that they will get you into a one bedroom as soon as possible. I have heard of this happening to other travelers and then they never end up getting their “promised” one-bedroom accommodation.

If I encountered this situation, I would ask my recruiter how long they thought I would be required to be in an extended-stay hotel (since that is NOT my preferred accommodation). If they stated, “it shouldn’t be more than a few weeks,” then I would ask that they put “one-bedroom apartment to be provided within two weeks of assignment start date” into a corrected contract. You can obviously use your judgment here and if you have been traveling with a company for multiple assignments and trust your recruiter, then you might forego this. However, if this is your first contract with a company, best to get EVERYTHING promised in writing.

Your contract might also include things like your expected duties while on assignment. Something stating that you will “adhere to all the facility’s policy and procedures, act in a professional manner,” etc. However, you could also see this covered in a separate “Conduct agreement” that is usually signed on a yearly basis and states that you will adhere to the specified conduct on every assignment that you take with the company.

Finally, always read your ENTIRE contract. It should cover things like contract terminations and what things would occur should you or the facility decide to terminate the contract. If you are just starting to work with a new company, the wording of the contract itself might be enough for you to decide not to travel with a company. For example, I would NEVER travel with a company that specified I would be responsible for paying the remainder of a lease if the hospital terminated my contract. While certain aspects of a travel contract will be similar from company to company, every company’s contract will be unique. So again, it is imperative that you read your entire contract thoroughly.

I hope this answers your question.

David

david@travelnursesbible.com

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About the Author:

Hello everyone. I’m a travel nurse originally from Ohio who graduated in 1993 from Mount Carmel School of Nursing in Columbus. I completed a critical care fellowship at Riverside Methodist Hospital in 1994 and started traveling in that specialty a year later. My first travel assignment was in Maui and since that time I have completed over thirty travel contracts, worked with several different travel agencies, and currently hold about a half dozen nursing licenses in different states. Last year I wrote a book entitled, Travel Nurse’s Bible (A Guide to Everything on Travel Nursing), which can be found at TravelNursesBible.com. I am currently blogging on this site and writing a monthly column in Healthcare Traveler Magazine. I am presently on assignment in Phoenix, AZ and travel anywhere from six to eleven months of the year.

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